EDI 811: Consolidated Service Invoice/Statement
EDI 811 Definition
EDI 811, or the Consolidated Service Invoice/Statement, is a versatile document used in electronic data interchange (EDI) transactions. It allows businesses to consolidate billing and informational details across multiple services or products into a single invoice or statement. This document is particularly useful for companies that provide a range of services or products to a single customer and wish to streamline their billing process.
What is EDI 811 Used for?
The EDI 811 is used by service providers to send consolidated invoices or statements to their customers. This can include utilities, telecommunications, rentals, or any scenario where multiple charges need to be consolidated into a single document. After sending an EDI 811, the service provider awaits payment, which is often facilitated by the receipt of an EDI payment advice from the customer, indicating how and when the payment will be made.
Key Elements of EDI 811
The EDI 811 document includes several critical elements to ensure comprehensive and clear communication of billing information:
- Invoice/Statement Number and Date: Unique identifier for the document and the date it was issued.
- Customer Information: Details about the customer, including name and address.
- Service Provider Information: Information about the service provider, including name and address.
- Line Item Details: Detailed breakdown of each service or product provided, including descriptions, quantities, prices, and any applicable discounts or additional charges.
- Summary Section: A summary of the total charges, including subtotals, taxes, and the final amount due.
- Payment Terms and Methods: Information on how and when payment should be made.
Benefits of EDI 811
Implementing EDI 811 offers several advantages for both service providers and their customers:
- Efficiency: Consolidates multiple invoices into one document, simplifying the billing and payment process.
- Accuracy: Reduces the potential for errors in billing, leading to smoother transactions.
- Speed: Facilitates faster processing and payment of invoices, improving cash flow.
- Customer Satisfaction: Provides customers with a clear, comprehensive view of their charges, enhancing their experience.
EDI 811 Document Example
While specific to each business’s needs, an EDI 811 document typically follows a structured format to ensure clarity and consistency. Here’s a simplified example of what an EDI 811 might look like in raw data format:
ST*811*0001
BIG*20241130*INV123456
N1*SU*Comparatio*92*12345
N1*ST*Customer XYZ*92*67890
ITD*14*3*1.5**45**Net 30 Days
IT1**2*EA*150*PP*Product Description*VN*123456
TDS*30000
CTT*2
SE*8*0001
Guide to EDI 811 Terms and Elements:
- ST (Transaction Set Header): Marks the beginning of the transaction set, in this case, 811 for a Consolidated Service Invoice/Statement, followed by a control number to uniquely identify the transaction set.
- BIG (Beginning Segment for Invoice): Indicates the start of the invoice or statement details, including the date and invoice number, which serves as the primary identifier for this billing document.
- N1 (Name): Used twice in this example, first to identify the service provider (SU for Supplier) with Comparatio's name and identification number, and second to identify the customer (ST for Ship To) with their name and identification number. This segment provides essential party identification details.
- ITD (Terms of Sale/Deferred Terms of Sale): Specifies the terms of sale, including discount, payment terms, and due dates. This segment is crucial for outlining how and when payment for the invoice should be made.
- IT1 (Baseline Item Data): Details each billed item or service, including quantity, unit price, and a brief description. This segment is key for itemizing the services or products provided.
- TDS (Total Monetary Value Summary): Represents the total amount due for the invoice, summarizing the charges detailed in the IT1 segments.
- CTT (Transaction Totals): Provides a count of the total number of line items (IT1 segments) included in the transaction set, ensuring the completeness of the document.
-
SE (Transaction Set Trailer): Marks the end of the transaction set, including the same control number as in the ST segment, to confirm the integrity of the transaction set.
This example is designed to give a basic understanding of how an EDI 811 invoice might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Transform Your Invoicing with Comparatio
Ready to enhance your invoicing efficiency with EDI 811? Contact Comparatio today to discover how our EDI solutions can streamline your financial transactions and improve your bottom line.
