EDI 816: Organizational Relationships
EDI 816 Definition
The EDI 816 Organizational Relationships document is a vital component in the suite of electronic data interchange (EDI) transactions. It is used to communicate information about the relationships between different organizational entities, such as corporate structures, affiliations, and locations. This document facilitates the accurate mapping of business relationships and hierarchies, ensuring that transactions are correctly aligned with the appropriate entities within a complex organizational structure.
What is EDI 816 Used for?
Organizations use the EDI 816 to share detailed information about their structure and relationships with trading partners. This can be particularly useful for large corporations with multiple divisions or subsidiaries, enabling partners to understand the organizational context of their transactions. The document can also assist in routing transactions to the correct entity within a larger organization, streamlining processes and improving efficiency.
Key Elements of EDI 816
An EDI 816 document typically includes key elements to clearly define organizational relationships:
- Organization Identifiers: Unique codes or identifiers for each entity within the organization.
- Relationship Details: Specifics about the relationship between entities, including the type of relationship (e.g., parent company, subsidiary, division).
- Address Information: Physical and mailing addresses for each entity, ensuring accurate location mapping.
- Contact Information: Contact details for key personnel or departments within each entity.
- Hierarchy Level: Information indicating the hierarchical level of each entity within the organization.
Benefits of EDI 816
The use of EDI 816 offers several advantages:
- Clarity: Provides a clear understanding of organizational structures and relationships.
- Efficiency: Enhances transaction processing by ensuring accurate entity identification.
- Compliance: Supports compliance with regulatory requirements by documenting organizational relationships.
- Flexibility: Allows for dynamic updating of organizational information, accommodating changes in structure or relationships.
EDI 816 Document Example
Here’s a simplified example of what an EDI 816 might look like in raw data format:
ST*816*0001
N1*FI*Comparatio*1*XX123
N1*SU*Subsidiary A*2*YY456
N1*ST*Division B*3*ZZ789
N3*123 Main Street*Suite 100
N4*Techville*CA*98765*USA
PER*IC*John Doe*TE*555-123-4567
SE*7*0001
Guide to EDI 816 Terms and Elements:
- ST (Transaction Set Header): Marks the beginning of the transaction set, specifically 816 for Organizational Relationships, followed by a unique control number.
- N1 (Name): Identifies the organizational entities involved, with a qualifier indicating the type of entity (e.g., FI for parent company, SU for subsidiary).
- N3 (Address Information): Provides the physical address for the entity, supporting accurate location mapping.
- N4 (Geographic Location): Details the city, state, and postal code for the entity, further refining location information.
- PER (Administrative Communications Contact): Contact information for a representative of the entity, including phone number.
- SE (Transaction Set Trailer): Concludes the transaction set with the same control number as the ST segment.
This example is designed to give a basic understanding of how an EDI 816 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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