EDI 824: Application Advice
EDI 824 Definition
The EDI 824 Application Advice document is an essential communication tool in electronic data interchange (EDI) transactions. It is used by organizations to report the acceptance, rejection, or status of previously submitted transactions to their trading partners. This document acts as a feedback mechanism, allowing the sender to understand whether their transaction was processed successfully or if there were any issues that need resolution.
What is EDI 824 Used for?
Organizations use the EDI 824 to communicate the outcome of transaction processing to their trading partners. This can include acknowledging the receipt and successful processing of an order, reporting errors in a submitted invoice, or notifying the sender of necessary corrections. The EDI 824 ensures that both parties are informed of the transaction’s status, facilitating timely and effective resolution of any issues.
Key Elements of EDI 824
An EDI 824 document typically includes key elements to convey the status of a transaction:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 824 document, encapsulating the application advice details.
- Reference Identification: Provides information to identify the transaction being referenced, such as the original document's control number.
- Application Acknowledgment Code: Indicates the status of the transaction (e.g., accepted, rejected, or accepted with changes).
- Status Information: Detailed information about any errors or issues encountered, including error codes and descriptions.
- Action Taken: Describes the action taken or recommended in response to the transaction status (e.g., no action required, resubmit with changes).
Benefits of EDI 824
Utilizing the EDI 824 document offers several advantages:
- Clarity and Transparency: Provides clear feedback on the processing of transactions, enhancing communication between trading partners.
- Error Resolution: Helps quickly identify and correct errors in transactions, improving operational efficiency.
- Process Efficiency: Streamlines the process of transaction management by automating feedback and error reporting.
- Improved Relationships: Builds trust between trading partners through transparent and efficient communication.
EDI 824 Document Example
Here’s a simplified example of what an EDI 824 might look like in raw data format:
ST*824*0001
BGN*00*123456*20241130
OTI*TR*CN*123456789*20241129*1122334455
TED*005*Missing required field
SE*4*0001
Guide to EDI 824 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 824 document, identified by a unique control number.
- BGN (Beginning Segment): Provides basic information about the application advice, including the reference number and date.
- OTI (Original Transaction Identification): Identifies the original transaction being referenced, including its type, control numbers, and date.
- TED (Technical Error Description): Details any errors or issues encountered with the transaction, including error codes and descriptions.
- SE (Transaction Set Trailer): Concludes the EDI 824 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 824 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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