EDI 876: Grocery Products Purchase Order Change
EDI 876 Definition
The EDI 876 transaction set is specifically designed for the grocery industry to communicate changes to previously submitted purchase orders. Similar to the EDI 860 (Purchase Order Change Request – Buyer Initiated) used in various industries, the EDI 876 is tailored for grocery products, addressing the unique needs and dynamics of grocery ordering, such as adjustments to bulk orders, perishables, and items with specific handling requirements. This document allows buyers to modify order quantities, delivery dates, item specifications, and other details after the initial order has been placed.
What is EDI 876 Used for?
Buyers in the grocery industry use the EDI 876 to communicate modifications to their orders to suppliers. This can include changes in product quantities, delivery schedules, or specific product details. The EDI 876 ensures that suppliers receive accurate and timely information about order adjustments, allowing them to update their planning and fulfillment processes accordingly.
Key Elements of EDI 876
An EDI 876 document typically includes key elements to effectively convey changes to a grocery products purchase order:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 876 document, encapsulating the purchase order change details.
- Order Change Header: Provides general information about the order change, including change date, purchase order number, and order type.
- Buyer and Seller Identification: Details about the buyer and seller, including names, addresses, and contact information.
- Changed Order Information: Detailed information on the changes being requested, including item numbers, descriptions, adjusted quantities, unit prices, and revised delivery dates.
- Terms of Sale Changes: Any changes to terms of sale, including delivery terms, payment terms, and any applicable discounts or allowances.
Benefits of EDI 876
Utilizing the EDI 876 document offers several advantages:
- Flexibility: Allows buyers to make necessary adjustments to orders as business needs change, ensuring that orders remain aligned with current requirements.
- Efficiency: Streamlines the communication of order changes, reducing the time and effort required to notify suppliers of adjustments.
- Accuracy: Minimizes errors by providing a standardized format for communicating order changes, ensuring that both parties have an accurate record of the modifications.
- Improved Supplier Relations: Facilitates clear and timely communication with suppliers, helping to maintain positive and productive relationships.
EDI 876 Document Example
Here’s a simplified example of what an EDI 876 might look like in raw data format:
ST*876*0001
BCH*04*PO123456*20241130*CH
N1*BT*Buyer Company*92*12345
N1*SE*Supplier Company*92*67890
POC*1*LI*100*CA*2.50**AC*150*CA*2.50
POC*2*LI*50*LB*1.00**AC*75*LB*1.00
CTT*2
SE*7*0001
Guide to EDI 876 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 876 document, identified by a unique control number.
- BCH (Beginning Segment for Purchase Order Change): Provides basic information about the purchase order change, including the type of change and the original PO number.
- N1 (Name): Identifies the parties involved, such as the buyer (BT) and the seller (SE), including identification numbers.
- POC (Purchase Order Change): Details the changes being requested, including the line item number, original quantities and prices, and the requested adjustments.
- CTT (Transaction Totals): Summarizes the total number of line items changed in the document.
- SE (Transaction Set Trailer): Concludes the EDI 876 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 876 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Elevate Your Grocery Order Acknowledgment with Comparatio
Ready to enhance your response to grocery orders and improve partner relations with EDI 876? Contact Comparatio today to discover how our EDI solutions can optimize your grocery order acknowledgments, enhance accuracy in order processing, and improve communication with trading partners for a more efficient grocery supply chain.
