EDI 882: Direct Store Delivery Summary Information
EDI 882 Definition
The EDI 882 transaction set is used primarily in the retail and grocery industries to communicate summary information related to direct store deliveries (DSD). This document allows suppliers or distributors to provide retailers with detailed summaries of products delivered directly to individual stores, including information on quantities, prices, and total amounts for billing and inventory management purposes. The EDI 882 supports efficient reconciliation of delivered goods with purchase orders and invoices, facilitating accurate inventory control and payment processes.
What is EDI 882 Used for?
Suppliers or distributors use the EDI 882 to report summary information on goods delivered directly to retail stores. Retailers use this information to update their inventory records, reconcile deliveries with purchase orders, and process payments for goods received. The EDI 882 streamlines the DSD process by providing a standardized format for communicating delivery details, reducing the need for manual data entry and verification.
Key Elements of EDI 882
An EDI 882 document typically includes key elements to effectively convey direct store delivery summary information:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 882 document, encapsulating the DSD summary details.
- Delivery Summary Header: Provides general information about the delivery, including delivery date, supplier identification, and store identification.
- Item Information: Detailed information on each item delivered, including item numbers, descriptions, quantities delivered, unit prices, and extended prices.
- Terms of Sale: Information on terms of sale, including payment terms, shipping terms, and any applicable discounts or allowances.
- Charges and Allowances: Details of additional charges or allowances applied to the delivery, such as delivery fees or promotional allowances.
- Tax Information: Information on taxes applied to the delivery, including tax rates and tax amounts.
Benefits of EDI 882
Utilizing the EDI 882 document offers several advantages:
- Improved Accuracy: Minimizes errors in inventory and billing processes by providing detailed and accurate delivery summaries.
- Efficiency: Streamlines the DSD process, saving time and reducing administrative overhead for both suppliers and retailers.
- Enhanced Inventory Management: Facilitates accurate and timely updates to inventory records, improving stock control and availability.
- Faster Reconciliation: Enables quicker reconciliation of delivered goods with purchase orders and invoices, speeding up the payment process.
- Cost Savings: Reduces costs associated with manual processing of delivery information and dispute resolution.
EDI 882 Document Example
Here’s a simplified example of what an EDI 882 might look like in raw data format:
ST*882*0001
G82*D*20241130*INV12345*ACME DISTRIBUTION*123*MAIN STREET MARKET*456
G83*1*100*EA*1.00*UPC123456789012*PD*Bananas*VN*1001
G83*2*50*EA*2.00*UPC234567890123*PD*Apples*VN*1002
G84*150*150.00
G86*XYZ123
SE*6*0001
Guide to EDI 882 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 882 document, identified by a unique control number.
- G82 (Delivery/Return Base Record Indicator): Provides basic information about the direct store delivery, including delivery date and invoice number.
- G83 (Item Detail - Fixed Format): Details each item delivered, including quantities, unit prices, product descriptions, and vendor item numbers.
- G84 (Delivery/Return Summary): Summarizes the total quantities and amounts for the delivery.
- G86 (Signature): Provides a signature or verification code for the delivery.
- SE (Transaction Set Trailer): Concludes the EDI 882 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 882 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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