EDI 893: Item Information Request
EDI 893 Definition
The EDI 893 transaction set is used by buyers or purchasing entities to request detailed information about items from suppliers or vendors. This document facilitates the exchange of information regarding product specifications, pricing, availability, and other item-related data. The EDI 893 is crucial for ensuring that buyers have access to up-to-date and accurate information to make informed purchasing decisions.
What is EDI 893 Used for?
Buyers use the EDI 893 to solicit detailed information about products from suppliers before making a purchase. This can include requests for product specifications, pricing updates, availability status, and any other relevant data needed to evaluate products. Suppliers respond to these requests with the necessary item information, often using an appropriate EDI transaction set designed for providing product data.
Key Elements of EDI 893
An EDI 893 document typically includes key elements to effectively convey an item information request:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 893 document, encapsulating the item information request details.
- Request Information: Details about the request, including request date, requestor's identification, and the type of information being requested.
- Item Identification: Information about the items for which details are being requested, including item numbers, descriptions, and any specific attributes or specifications.
- Terms and Conditions: Specifies any terms or conditions related to the request, such as the desired format for the information or deadlines for response.
- Contact Information: Details of the contact person or department making the request, including names, addresses, and communication details.
Benefits of EDI 893
Utilizing the EDI 893 document offers several advantages:
- Improved Product Knowledge: Enhances the buyer's understanding of products, enabling better purchasing decisions.
- Efficiency: Streamlines the process of obtaining product information, saving time and reducing the need for manual inquiries.
- Accuracy: Reduces errors and misunderstandings by providing a standardized format for requesting and receiving product information.
- Enhanced Supplier-Buyer Relationship: Facilitates clear and direct communication between suppliers and buyers, contributing to stronger business relationships.
EDI 893 Document Example
Here’s a simplified example of what an EDI 893 might look like in raw data format:
ST*893*0001
BIA*00*RequestNumber*20241130
N1*BY*Buyer Name*1*456 Buyer Avenue*City*ST*67890
N1*SU*Supplier Name*2*123 Supplier Street*City*ST*12345
LIN*1*UP*0123456789012*PD*Widget A
LIN*2*UP*0234567890123*PD*Widget B
CTT*2
SE*7*0001
Guide to EDI 893 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 893 document, identified by a unique control number.
- BIA (Beginning Segment for Item Information Inquiry): Provides basic information about the item information request, including the request number and date.
- N1 (Name): Identifies the buyer (BY) and supplier (SU), including address information.
- LIN (Item Identification): Identifies each item for which information is being requested, including item numbers and descriptions.
- CTT (Transaction Totals): Summarizes the total number of items for which information is requested.
- SE (Transaction Set Trailer): Concludes the EDI 893 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 893 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Optimize Your Item Information Request Fulfillment with Comparatio
Ready to streamline your product data management with EDI 893? Contact Comparatio today to discover how our EDI solutions can enhance your process for fulfilling item information requests, improve data accuracy, and boost operational efficiency.
