EDI 810: Invoice
EDI 810 Definition
The EDI 810 Invoice is a digital document used by sellers to request payment from buyers. It replaces traditional paper, email, or PDF invoices with a standardized format suitable for various transactions. Managed under the x12 standard by the American National Standards Institute (ANSI), it ensures a consistent approach across industries.
What is EDI 810 Used for?
Sellers send an EDI 810 to buyers after shipping an order to initiate the payment process. Upon receipt, buyers acknowledge with an EDI 997 Functional Acknowledgement. This confirms the invoice details are correct and the invoice is then processed for payment. Buyers may also send an EDI 820 in response, indicating payment details to the seller.
Key Elements of EDI 810
An EDI 810 Invoice must include several key pieces of information to be complete:
- Invoice Number and Date: Identifies the specific invoice and its issue date.
- Buyer and Seller Information: Names and addresses of the buyer and seller, along with remittance information.
- Order Details: Product or service descriptions, quantities, and prices.
- Additional Charges or Discounts: Any extra fees or discounts applied to the order.
- Total Amount Due: The final amount the buyer needs to pay.
- Payment Methods and Terms: Accepted payment methods and the terms of payment.
- Tax Information: Applicable tax details, if any.
Benefits of EDI 810
Using EDI 810 Invoices offers several advantages:
- Security: Enhanced security protocols protect transaction details.
- Efficiency: Speeds up the payment process, improving cash flow.
- Accuracy: Reduces errors associated with manual data entry.
EDI 810 Document Example
The EDI 810 can be presented in both a human-readable and a raw data format. This flexibility allows for easy integration with business systems, ensuring the information is accessible and actionable.
ISA*00* *00* *ZZ*9483750000 *ZZ*COMPARATIO *201125*1719*U*00401*000000001*0*P*>
GS*IN*9483750000*COMPBUYERLD*20241125*1719*1*X*004010
ST*810*0001
BIG*20241125*INV00000234**PO123456***DR
REF*DP*12345
N1*BT*Comp Buyer*9*54321
N3*456 Industry Road
N4*Techville*CA*98765*USA
DTM*011*20241120
IT1*1*10*EA*199.99**VP*123456*IN*654321*PO*PO123456
TDS*199990
SAC*A*D240***1500**********Volume Discount
SAC*A*F050***-300**********Promotional Discount
CTT*1
SE*12*0001
GE*1*1
IEA*1*000000001
Guide to EDI 810 Terms and Elements:
- ISA and GS Segments: Initiate the document, identifying both the sender and receiver with specific codes, and include the date and time to mark the beginning of the interchange.
- ST (Transaction Set Header): Marks the start of the transaction set, in this case, 810 for an invoice, followed by a control number that uniquely identifies the transaction set.
- BIG (Beginning Segment for Invoice): Indicates the beginning of the invoice details, including the invoice date and number, which serves as the primary identifier for this billing document.
- REF (Reference Identification): Provides additional reference information, such as department or contract numbers, to offer more context or specifics about the billing or transaction.
- N1, N3, N4 (Name, Address Information): Identifies the buyer's name and address information, ensuring clear communication about who the invoice is from and to whom it is addressed.
- DTM (Date/Time Reference): Specifies the date/time reference, typically marking the date of the order or shipment, to anchor the transaction in time.
- IT1 (Baseline Item Data): Details each billed item or service, including quantity, unit price, and a brief description, to itemize the services or products provided clearly.
- TDS (Total Monetary Value Summary): Represents the total amount due for the invoice, summarizing the charges detailed in the IT1 segments, to provide a clear total to the recipient.
- SAC (Service, Allowance, or Charge Information): Details any additional charges or discounts applied, offering a full understanding of adjustments to the invoice total.
- CTT (Transaction Totals): Provides a count of the total number of line items included in the transaction set, ensuring the document's completeness and accuracy.
- SE, GE, IEA (Transaction Set Trailer, Functional Group Trailer, Interchange Control Trailer): Conclude the transaction set, functional group, and interchange, respectively, with control numbers matching the opening segments to confirm the integrity and completeness of the entire transaction.
Human-Readable Example of EDI 810
This example is designed to give a basic understanding of how an EDI 810 invoice might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Invoice Number: INV00000234
Invoice Date: November 25, 2024
Purchase Order Number: PO123456
Invoice Total: $1,999.90
Seller Information:
- Name: Comparatio
- Address: 456 Industry Road, Techville, CA, 98765, USA
Buyer Information:
- Name: Comp Buyer
- Address: 123 Business Park, Techville, CA, 98765, USA
Invoice Details:
Item Number | Description | Quantity | Unit Price | Total Price | Product ID |
1 | Product/Service | 10 | $199.99 | $1,999.90 | 654321 |
Additional Charges:
- Volume Discount: -$1,500.00
- Promotional Discount: +$300.00
Payment Details:
- Total Amount Due: $1,999.90
- Payment Terms: Net 30 Days
- Payment Method: Bank Transfer
Comments:
- Please reference the invoice number when making a payment.
- If you have any questions about this invoice, please contact our billing department at [email protected].
Transform Your Invoicing with Comparatio
Ready to enhance your invoicing efficiency with EDI 810? Contact Comparatio today to discover how our EDI solutions can streamline your financial transactions and improve your bottom line.
