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EDI 840: Request for Quotation

EDI 840 Definition

The EDI 840 Request for Quotation (RFQ) document is a fundamental tool in electronic data interchange (EDI) transactions, utilized by buyers to formally request pricing and delivery information from suppliers for goods or services. This document initiates the procurement process, allowing buyers to compare offers from multiple suppliers to secure the best terms for their needs.

What is EDI 840 Used for?

Buyers use the EDI 840 to communicate their needs to potential suppliers, specifying the goods or services they are interested in purchasing along with any particular requirements or conditions. Suppliers respond with an EDI 843 Response to Request for Quotation, providing the requested information. This exchange facilitates competitive bidding, helping buyers to make informed purchasing decisions.

Key Elements of EDI 840

An EDI 840 document typically includes key elements to convey the request for quotation clearly and effectively:

Benefits of EDI 840

Utilizing the EDI 840 document offers several advantages:

EDI 840 Document Example

Here’s a simplified example of what an EDI 840 might look like in raw data format:



N1*BT*Buyer Company*1*92*12345

N1*VN*Vendor Company*2*92*67890

LIN*1**PN*Widget A*PD*Description of Widget A




Guide to EDI 840 Terms and Elements:

This example is designed to give a basic understanding of how an EDI 840 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.

Transform Your Procurement with Comparatio

Ready to enhance your purchasing efficiency with EDI 840? Contact Comparatio today to discover how our EDI solutions can streamline your financial transactions and improve your bottom line.

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