EDI 843: Response to Request for Quotation
EDI 843 Definition
The EDI 843 Response to Request for Quotation document is a critical component in the procurement process, used by suppliers to provide detailed responses to buyers’ requests for quotations (RFQs) as outlined in the EDI 840 document. This response includes pricing, availability, and delivery information for the goods or services inquired about, enabling buyers to make informed purchasing decisions based on the terms offered by various suppliers.
What is EDI 843 Used for?
Suppliers use the EDI 843 to formally respond to RFQs received from buyers. This document allows suppliers to outline their terms, helping buyers compare offers from multiple suppliers. Buyers review these responses to select the supplier that best meets their needs in terms of price, quality, and delivery terms.
Key Elements of EDI 843
n EDI 843 document typically includes key elements to convey a comprehensive response to an RFQ:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 843 document, encapsulating the response details.
- Supplier Information: Details about the supplier responding to the RFQ, including company name, address, and contact information.
- Quotation Information: Specific response to the RFQ, including quotation number, date, and validity period.
- Item Response: Detailed information on each item quoted, including item numbers, descriptions, proposed prices, minimum order quantities, and delivery schedules.
- Terms and Conditions: Terms under which the supplier is willing to supply the goods or services, including payment terms, delivery terms, and any other relevant conditions.
Benefits of EDI 843
Utilizing the EDI 843 document offers several advantages:
- Clarity: Provides clear and detailed information to the buyer, facilitating informed decision-making.
- Efficiency: Streamlines the quotation process, enabling quick and easy comparison of offers from multiple suppliers.
- Competitiveness: Allows suppliers to present their best terms in a structured format, enhancing their chances of winning business.
- Accuracy: Reduces the risk of misunderstandings and errors in the procurement process by clearly communicating offer details.
EDI 843 Document Example
Here’s a simplified example of what an EDI 843 might look like in raw data format:
ST*843*0001
BQR*01*Quote123*20241130*20241231
N1*SU*Supplier Company*1*92*67890
N1*BY*Buyer Company*2*92*12345
LIN*1**PN*Widget A*PD*Description of Widget A
CTP*LE*10.00*100*EA*20241231
PID*F****Widget A specifications
DTM*002*20241231
SE*8*0001
Guide to EDI 843 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 843 document, identified by a unique control number.
- BQR (Beginning Segment for Response to Request for Quotation): Indicates the start of the response, including the quotation number and relevant dates.
- N1 (Name): Identifies the supplier (SU) and the buyer (BY), including identification numbers.
- LIN (Item Identification): Identifies the items being quoted, including part numbers and descriptions.
- CTP (Pricing Information): Details the pricing for each item, including the unit price, quantity, and unit of measure.
- PID (Product/Item Description): Provides a detailed description or specifications of the quoted items.
- DTM (Date/Time Reference): Specifies relevant dates, such as the delivery or availability date.
- SE (Transaction Set Trailer): Concludes the EDI 843 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 843 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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