EDI 870: Order Status Report
EDI 870 Definition
The EDI 870 Order Status Report is a transaction set within the electronic data interchange (EDI) framework used by suppliers to provide buyers with updates on the status of their orders. This document can include information on order receipt, processing stages, shipping details, and any potential delays or issues. It serves as a response to an EDI 869 Order Status Inquiry or can be sent proactively to keep buyers informed about the progress of their orders.
What is EDI 870 Used for?
Suppliers use the EDI 870 to communicate with buyers about the progress and status of their orders. This document allows buyers to track their orders more effectively and manage their inventory and operations based on the latest information. It helps in reducing uncertainties and improving supply chain efficiency by ensuring that both parties have up-to-date information on order fulfillment.
Key Elements of EDI 870
An EDI 870 document typically includes key elements to effectively convey the status of orders:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 870 document, encapsulating the order status report details.
- Report Header: Provides general information about the report, including report date and identification.
- Order Reference: Details of the order(s) being reported on, including purchase order numbers, dates, and other relevant identifiers.
- Order Status: Specific information on the current status of the order, such as received, in process, shipped, or completed, including any relevant dates.
- Item Information: Detailed information on items within the order, including item numbers, descriptions, quantities ordered, and quantities shipped.
- Shipping Details: Information on the shipping of the order, including carrier details, tracking numbers, and expected delivery dates.
Benefits of EDI 870
Utilizing the EDI 870 document offers several advantages:
- Enhanced Visibility: Provides buyers with detailed information on the status of their orders, improving supply chain transparency.
- Operational Efficiency: Enables buyers to plan more effectively by providing timely updates on order processing and shipping.
- Improved Communication: Reduces the need for manual inquiries and follow-ups, streamlining communication between buyers and suppliers.
- Customer Satisfaction: Helps buyers provide accurate information to their customers regarding product availability and delivery times.
EDI 870 Document Example
Here’s a simplified example of what an EDI 870 might look like in raw data format:
ST*870*0001
BSR*02*123456*20241130*P
N1*SE*Supplier Company*92*67890
N1*ST*Buyer Company*92*12345
REF*PO*PO123456
OTI*AC*20241130*20241215*P
LIN*1*VP*1001*PD*Widget A
SDQ*EA*92*12345*100
TD5**2*UPS*UP*GROUND*123456789
SE*9*0001
Guide to EDI 870 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 870 document, identified by a unique control number.
- BSR (Beginning Segment for Order Status Report): Provides basic information about the order status report, including the report type and date.
- N1 (Name): Identifies the parties involved, such as the seller (SE) and the buyer (ST), including identification numbers.
- REF (Reference Identification): Specifies the purchase order number for which the status is being reported.
- OTI (Original Transaction Identification): Provides information on the original transaction, including transaction dates and status.
- LIN (Item Identification): Identifies each item within the order, including item numbers and descriptions.
- SDQ (Destination Quantity): Details the quantities for each item, broken down by location or other criteria.
- TD5 (Carrier Details): Specifies the transportation method and carrier information, including tracking numbers.
- SE (Transaction Set Trailer): Concludes the EDI 870 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 870 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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