EDI 875: Grocery Products Purchase Order
EDI 875 Definition
The EDI 875 is a transaction set within the electronic data interchange (EDI) framework specifically designed for the grocery industry. It functions similarly to the standard EDI 850 Purchase Order but is tailored to meet the unique requirements of grocery product ordering, including bulk items, perishables, and items requiring specific handling or temperature control. This document facilitates the electronic transmission of purchase orders from buyers, such as retailers or wholesalers, to suppliers and manufacturers in the grocery sector.
What is EDI 875 Used for?
Buyers in the grocery industry use the EDI 875 to electronically send purchase orders to their suppliers. This streamlined process allows for quick and accurate transmission of order details, reducing errors and improving efficiency in the supply chain. Upon receipt, suppliers process the order within their systems, potentially responding with an EDI 855 Purchase Order Acknowledgment to confirm receipt and acceptance of the order.
Key Elements of EDI 875
An EDI 875 document typically includes key elements to effectively convey purchase order information:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 875 document, encapsulating the grocery products purchase order details.
- Purchase Order Header: Provides general information about the order, including order date, purchase order number, and order type.
- Buyer and Seller Identification: Details about the buyer and seller, including names, addresses, and contact information.
- Terms of Sale: Information on terms of sale, including delivery terms, payment terms, and any applicable discounts or allowances.
- Item Information: Detailed information on each item being ordered, including item numbers, descriptions, quantities, unit prices, and expected delivery dates.
- Shipping Information: Instructions for shipping, including desired shipping method, shipping location, and any special handling instructions.
Benefits of EDI 875
Utilizing the EDI 875 document offers several advantages:
- Industry-Specific Features: Tailored to meet the specific needs of the grocery industry, accommodating the ordering of perishables, bulk items, and other grocery-specific products.
- Efficiency: Significantly reduces the time and effort required to create, send, and process purchase orders.
- Accuracy: Minimizes errors associated with manual order entry, ensuring that orders are processed correctly.
- Faster Processing:Enables quicker order confirmation and fulfillment, improving supply chain velocity.
- Cost Savings: Reduces administrative costs related to paper-based ordering and manual data entry.
EDI 875 Document Example
Here’s a simplified example of what an EDI 875 might look like in raw data format:
ST*875*0001
BEG*00*NE*PO123456*20241130
N1*BT*Buyer Company*92*12345
N1*SE*Supplier Company*92*67890
PO1*1*100*CA*2.50*PE*IN*Bananas*PD*Fresh Bananas
PO1*2*50*LB*1.00*PE*IN*Lettuce*PD*Iceberg Lettuce
CTT*2
SE*8*0001
Guide to EDI 875 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 875 document, identified by a unique control number.
- BEG (Beginning Segment for Purchase Order): Provides basic information about the purchase order, including the order number and date.
- N1 (Name): Identifies the parties involved, such as the buyer (BT) and the seller (SE), including identification numbers.
- PO1 (Purchase Order Line Item): Details each item being ordered, including quantities, unit prices, item numbers, and descriptions.
- CTT (Transaction Totals): Summarizes the total number of line items in the order.
- SE (Transaction Set Trailer): Concludes the EDI 875 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 875 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Optimize Your Grocery Products Order Management with Comparatio
Ready to streamline your grocery order processes and enhance efficiency with EDI 875? Contact Comparatio today to discover how our EDI solutions can simplify your grocery products ordering, ensure order accuracy, and improve supply chain responsiveness for a smoother, faster grocery distribution.
