EDI 894: Delivery/Return Base Record
EDI 894 Definition
The EDI 894 transaction set, known as the Delivery/Return Base Record, is used primarily in the direct store delivery (DSD) sector within the retail and grocery industries. It provides a detailed record of products delivered or returned at the time of delivery, including information on quantities, product descriptions, and pricing. This document facilitates the efficient processing of goods received directly at retail locations, enabling accurate billing and inventory management.
What is EDI 894 Used for?
Suppliers and distributors use the EDI 894 to provide retail partners with detailed records of products delivered or returned directly to stores. Retailers use this information to update inventory records, process payments for goods received, and manage returns efficiently. The EDI 894 streamlines the reconciliation process between delivered goods and purchase orders, improving the accuracy of inventory and financial records.
Key Elements of EDI 894
An EDI 894 document typically includes key elements to effectively convey delivery or return information:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 894 document, encapsulating the delivery/return base record details.
- Delivery/Return Identification: Information about the delivery or return, including delivery date, invoice number, and store number.
- Item Information: Detailed information on each item delivered or returned, including item numbers, descriptions, quantities, and unit prices.
- Totals: Summary information, such as total quantities delivered or returned, total invoice amount, and any applicable taxes or adjustments.
Benefits of EDI 894
Utilizing the EDI 894 document offers several advantages:
- Accuracy: Ensures accurate recording of delivered or returned items, reducing discrepancies and errors in inventory and billing.
- Efficiency: Streamlines the processing of direct store deliveries and returns, saving time and reducing administrative overhead.
- Improved Inventory Management: Facilitates timely updates to inventory levels based on actual deliveries and returns, improving stock management.
- Enhanced Financial Management: Supports accurate billing and payment processing by providing detailed records of goods delivered or returned.
EDI 894 Document Example
Here’s a simplified example of what an EDI 894 might look like in raw data format:
ST*894*0001
G82*D*20241130*INV12345*ACME DISTRIBUTION*123*MAIN STREET MARKET*456
G83*1*100*EA*1.00*UPC123456789012*PD*Bananas*VN*1001
G83*2*50*EA*2.00*UPC234567890123*PD*Apples*VN*1002
G84*150*150.00
G86*XYZ123
SE*6*0001
Guide to EDI 894 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 894 document, identified by a unique control number.
- G82 (Delivery/Return Base Record Indicator): Provides basic information about the delivery or return, including the delivery date and invoice number.
- G83 (Item Detail - Fixed Format): Details each item delivered or returned, including quantities, unit prices, product descriptions, and vendor item numbers.
- G84 (Delivery/Return Summary): Summarizes the total quantities and amounts for the delivery or return.
- G86 (Signature): Provides a signature or verification code for the delivery or return.
- SE (Transaction Set Trailer): Concludes the EDI 894 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 894 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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