EDI 945: Warehouse Shipping Advice
EDI 945 Definition
The EDI 945 Warehouse Shipping Advice transaction set is used by warehouses to inform a supplier or retailer that a shipment has been made. This document provides detailed information about the shipment, including items shipped, quantities, shipping dates, and carrier information. It is typically used in conjunction with the EDI 940 Warehouse Shipping Order, allowing the supplier or retailer to update their inventory and order management systems with the shipping details provided by the warehouse.
What is EDI 945 Used for?
Warehouses use the EDI 945 to communicate to suppliers or retailers the details of shipments made on their behalf. This allows the receiving party to confirm that orders have been fulfilled as requested, update their inventory systems with the received goods, and proceed with billing and payment processes based on the shipment details provided.
Key Elements of EDI 945
An EDI 945 document typically includes key elements to effectively convey warehouse shipping advice:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 945 document, encapsulating the shipping advice details.
- Shipment Identification: Information about the shipment, including shipment identification number, shipping date, and related order numbers.
- Ship-from and Ship-to Information: Identifies the shipping and receiving parties, including names, addresses, and contact information.
- Carrier Information: Specifies the carrier used for the shipment, including carrier name, tracking number, and shipment method.
- Item Information: Detailed information on items shipped, including item numbers, descriptions, quantities shipped, and packaging details.
- Shipment Totals: Summary information, such as total quantities shipped, total weight, and shipment value.
Benefits of EDI 945
Utilizing the EDI 945 document offers several advantages:
- Improved Accuracy: Ensures accurate and timely communication of shipping details, reducing discrepancies between shipped and ordered quantities.
- Efficiency: Streamlines the shipping notification process, saving time and reducing administrative overhead for both warehouses and their clients.
- Enhanced Inventory Management: Facilitates better inventory control by providing immediate updates on items shipped, allowing for accurate inventory adjustments.
- Increased Visibility: Provides clear visibility into the shipping process, improving supply chain transparency and enabling better planning and forecasting.
EDI 945 Document Example
Here’s a simplified example of what an EDI 945 might look like in raw data format:
ST*945*0001
W06*SH*123456789*20241130*ACME DISTRIBUTION*WH123*WAREHOUSE A*456789*UPS
N1*SF*Warehouse A*92*12345
N1*ST*Retailer Company*92*67890
W27*M*UPS*Ground*123456789
LX*1
W12*CC*100*EA*Item123*VN*Product A
W12*CC*200*EA*Item456*VN*Product B
W03*300*1500*LB
SE*9*0001
Guide to EDI 945 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 945 document, identified by a unique control number.
- W06 (Warehouse Shipment Identification): Provides basic information about the warehouse shipment, including the shipment identification number and date.
- N1 (Name): Identifies the ship-from (SF) and ship-to (ST) parties, including address information.
- W27 (Carrier Details): Specifies details about the carrier used for the shipment, including the carrier name and shipment method.
- LX (Assigned Number): A sequence number for a given transaction set within the document.
- W12 (Item Detail - Warehouse): Details each item shipped, including quantities, item numbers, and descriptions.
- W03 (Total Shipment Information): Summarizes the total quantities and weight of the shipment.
- SE (Transaction Set Trailer): Concludes the EDI 945 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 945 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Advance Your Warehouse Shipping Advice with Comparatio
Ready to streamline your shipping and warehouse communication with EDI 945? Contact Comparatio today to discover how our EDI solutions can enhance your shipping advice process, improve coordination between warehouse operations and shipping, and increase overall logistical efficiency.
