EDI 947: Warehouse Inventory Adjustment Advice
EDI 947 Definition
The EDI 947 transaction set is used within the warehousing and distribution sector to communicate adjustments to inventory levels. This document is typically sent from a warehouse to a supplier or retailer to report on changes such as increases or decreases in inventory due to factors like stock discrepancies, damage, or returns. The EDI 947 ensures that all parties have accurate and up-to-date inventory information, facilitating effective inventory management and reconciliation.
What is EDI 947 Used for?
Warehouses use the EDI 947 to notify suppliers or retailers about adjustments made to inventory levels. This can include reporting on goods received that were not previously accounted for, documenting losses or damages, or reconciling physical inventory counts with recorded inventory levels. Suppliers and retailers use this information to update their inventory management systems, ensuring accurate tracking of stock levels and financial records.
Key Elements of EDI 947
An EDI 947 document typically includes key elements to effectively convey inventory adjustment information:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 947 document, encapsulating the inventory adjustment advice details.
- Adjustment Details: Information about the inventory adjustment, including the type of adjustment, reasons for the adjustment, and the effective date.
- Location Information: Identifies the specific warehouse or storage location where the inventory adjustment occurred.
- Item Information: Detailed information on the items affected by the adjustment, including item numbers, descriptions, quantities adjusted, and current inventory levels.
- Carrier Information: If applicable, specifies details about the carrier involved in returns or shipments that led to inventory adjustments.
Benefits of EDI 947
Utilizing the EDI 947 document offers several advantages:
- Accurate Inventory Records: Helps maintain accurate inventory records by promptly communicating adjustments, reducing discrepancies between physical and recorded inventory.
- Efficient Operations: Streamlines the process of reporting and reconciling inventory adjustments, saving time and reducing administrative overhead.
- Improved Supply Chain Visibility: Enhances visibility into inventory levels and movements, allowing for better planning and forecasting.
- Enhanced Collaboration: Facilitates improved collaboration between warehouses and their clients by ensuring both parties have consistent inventory information.
EDI 947 Document Example
Here’s a simplified example of what an EDI 947 might look like in raw data format:
ST*947*0001
W15*ADJ*20241130*Damaged Goods*WH123
N1*WH*Warehouse A*92*12345
W19*100*EA*Item123*VN*Product A*DM*10*EA
W19*200*EA*Item456*VN*Product B*LO*5*EA
SE*6*0001
Guide to EDI 947 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 947 document, identified by a unique control number.
- W15 (Inventory Adjustment Identification): Provides basic information about the inventory adjustment, including the reason and date.
- N1 (Name): Identifies the warehouse location where the adjustment occurred, including identification codes.
- W19 (Inventory Adjustment Item Detail): Details each item affected by the adjustment, including quantities before and after the adjustment, item numbers, and reasons for the adjustment (e.g., damaged goods, lost items).
- SE (Transaction Set Trailer): Concludes the EDI 947 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 947 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
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