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EDI 940: Warehouse Shipping Order

EDI 940 Definition

The EDI 940 Warehouse Shipping Order is a transaction set used to instruct a warehouse to ship goods to a specified location. This document is widely used in logistics and supply chain management to communicate detailed shipping instructions, including order information, product details, and shipping destination, from a manufacturer or retailer to a third-party logistics provider or warehouse. The EDI 940 facilitates the efficient coordination of order fulfillment and shipping processes.

What is EDI 940 Used for?

Manufacturers, retailers, or any entity that outsources warehousing and fulfillment operations use the EDI 940 to communicate shipping orders to their warehouse service providers. Upon receipt of an EDI 940, the warehouse prepares the goods for shipment according to the specified instructions and may confirm the shipment with an EDI 945 Warehouse Shipping Advice, indicating that the goods have been shipped as directed.

Key Elements of EDI 940

An EDI 940 document typically includes key elements to effectively convey shipping instructions:

  • Transaction Set Header and Trailer: Marks the beginning and end of the EDI 940 document, encapsulating the warehouse shipping order details.
  • Order Information: General information about the shipping order, including order number, order date, and special instructions.
  • Ship-from and Ship-to Locations: Identifies the shipping origin and destination, including names, addresses, and contact information.
  • Item Information: Detailed information on items to be shipped, including item numbers, descriptions, quantities, and packaging details.
  • Carrier Information: Specifies the preferred or required carrier for the shipment, including carrier codes and shipment method.
  • Shipping Instructions: Additional instructions related to the shipment, such as delivery appointments, shipping labels, and handling requirements.

Benefits of EDI 940

Utilizing the EDI 940 document offers several advantages:

  • Efficiency: Streamlines the shipping process by providing clear, electronic instructions to warehouses, reducing manual data entry and potential errors.
  • Accuracy: Ensures accurate fulfillment of orders by communicating detailed item and shipping information.
  • Speed: Facilitates faster order processing and shipping, improving overall supply chain velocity and customer satisfaction.
  • Visibility: Enhances the visibility of shipping orders and fulfillment status within the supply chain, allowing for better coordination and planning.
  • Compliance: Helps maintain compliance with shipping and handling requirements by communicating specific instructions and requirements electronically.

EDI 940 Document Example

Here’s a simplified example of what an EDI 940 might look like in raw data format:

ST*940*0001

W05*N*123456*20241130*PP*CarrierCode*MethodOfShipment

N1*SF*Ship From Name*1*123 Shipper Street*City*ST*12345

N1*ST*Ship To Name*2*456 Receiver Avenue*City*ST*67890

LX*1

W01*100*EA*Item123*VN*Product A Description

W01*200*EA*Item456*VN*Product B Description

L3*1500*LB

SE*8*0001

Guide to EDI 940 Terms and Elements:

  • ST (Transaction Set Header): Initiates the EDI 940 document, identified by a unique control number.
  • W05 (Ordering Party's Order): Provides basic order information, including order number, date, and shipping instructions.
  • N1 (Name): Identifies the ship-from (SF) and ship-to (ST) locations, including address information.
  • LX (Assigned Number): A sequence number for a given transaction set within the document.
  • W01 (Line Item Detail - Warehouse): Details each item to be shipped, including quantities, item numbers, and descriptions.
  • L3 (Total Weight and Charges): Specifies the total weight of the shipment.
  • SE (Transaction Set Trailer): Concludes the EDI 940 document, ensuring completeness and accuracy.

This example is designed to give a basic understanding of how an EDI 940 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.

Enhance Your Warehouse Shipping Orders with Comparatio

Ready to improve your warehouse operations and shipping efficiency with EDI 940? Contact Comparatio today to discover how our EDI solutions can streamline your warehouse shipping order process, enhance operational efficiency, and ensure timely and accurate deliveries.

Get Started with EDI 940

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St. Louis Park, MN 55416

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